County Fair Craft Vendor Guide

How do craft vendors get into a fair?

Fairs handle vendor spaces in different ways. Some have a written application and a review, some assign spaces on a first come basis and some partner with a separate organizer who runs the craft area. A returning vendor may get priority, and new applicants may go on a waiting list.

Ask the fair office or vendor coordinator for the current application. Read it all before you pay for materials or travel, because it covers what you may sell, how large your space can be and what insurance or tax paperwork is required.

Timing matters. Popular craft areas fill early, and some fairs close applications months before opening day. Mark the date when the application opens, and ask whether there is a waiting list. If you are turned down, ask politely for feedback, since the review committee may have a reason you can address next time.

• Application form and deadline
• Description or photos of your work
• Space size and layout
• Insurance, tax and permit notes

What kinds of crafts are usually allowed?

Most fairs focus on handmade goods such as woodwork, textiles, pottery, jewelry, painting, soap and holiday decor. Some allow commercial resale items and others ban them. Food and personal care products often have separate rules, because health and labeling laws apply.

If you are not sure whether your product qualifies, ask before you apply. A short email with photos and a plain description gets a clearer answer than a guess. Do not copy another vendor's rules, since each fair sets its own.

What should you know about taxes and permits?

Selling at a fair can involve a sales tax permit, a business license or a food permit, depending on your state and county. This guide cannot tell you what applies to you. Contact your state revenue office, your county clerk or a small business development center, and ask the fair what documents they require.

Keep clear records of sales and costs. A simple notebook or spreadsheet is a good start. Ask a tax professional about anything you are unsure about.

Labeling rules can apply to soaps, candles, textiles and food items. Ask the fair or your state agency whether your product needs ingredient lists, warnings or a registration. Rules differ, and a fair will not usually check them on your behalf.

How do you set up a booth that works?

Plan your space around traffic. Put your best pieces at eye level, keep prices easy to read and leave room for people to walk in. Weights for tent legs and a plan for wind matter, because a gust can send a display across the aisle.

Bring a cash box, a way to take cards if you want to, bags, a chair and water. Take photos of your booth when it looks good, so you can repeat it next time. Introduce yourself to neighbors, since vendors often cover for each other during breaks.

• Tent weights for wind
• Clear price signs
• Change and a payment option
• Shade, water and a seat

How should shoppers approach craft booths?

Look closely at how pieces are made. Ask about materials, care and whether an item is made by the seller or a member of their family. Makers usually enjoy the question, and it helps you understand the price.

Respect the work. Do not handle fragile items without asking, and do not pressure a seller to lower the price. If you need a receipt or have a question after you leave, take a business card or photograph the booth sign.

Think about your budget as a shopper. Decide before you go how much you want to spend on gifts and keepsakes, and carry small bills for booths that do not take cards. Ask whether a seller can ship a large item, so you do not have to carry it across the grounds all day.

How do you find reliable vendor information?

The fair website or the fair office lists the vendor contact, the dates for applications and the rules for the craft area. Local arts councils and extension offices sometimes have advice for new sellers, and veteran vendors are generous with tips.

This guide is independent and does not endorse any vendor or product. Dates, fees and rules belong to the organizer, so confirm them directly.

What should you ask after the fair?

Treat each fair as a lesson. Note which items sold, which questions people asked and what you would change. Ask the organizer for feedback, and thank the staff for their work.

If you plan to return, ask when the next application opens. Mark it on your calendar, and keep your photographs and descriptions ready so that you can apply early.

Last reviewed: November 12, 2026. Written by the County Fair & Rodeo Guide Editorial Team. See our editorial policy.